Only register expenses, representation, car reimbursement

In order to receive reimbursement for expenses, a receipt is required. A valid receipt must include; date, vendor and what you bought, amount and VAT.

1. Select the form MIUN Expense only/repre/cars.
   
   
2. Click on the Domestic expenses list for registration of expenses made in Swedish currency or Expenses abroad for expenses made in foreign currency.
   
   
3. Select the type of expense from the Expense multiple selection list .
   
   
4. For receipts in Swedish currency, specify Date, Amount (incl. VAT) and VAT
   For receipts in foreign currency, specify Date, Amount, Currency and Exchange Rate

Date from-date to of a receipt will be the same date that the receipt was issued.

If you have several receipts, these are registered separately on their own line, regardless of whether it is the same amount and the same expense type.

5. If the expense is to be posted to a cost center other than the regular basic posting, click on Diff.Coding.

Enter coding and click Add.

6. Receipts must be attached to your case, regardless of whether it is a physical or digital receipt, as reviewers and approvers must be able to take part of them to see what the expense relates to.

The original physical receipt has to be scanned and inserted as an attachment. It is important that the file with the scanned receipt can be opened and read correctly in its entirety.

A digital receipt must be attached in its original format. If the receipt is an invoice, you will only receive compensation if the invoice is issued in your own name.

Attach the receipt to the case by either dragging the file to the attachment area or pressing browse to open File Explorer and click on the file you want to add. Remember to save the case.

Original physical receipts attached in the case do not need to be submitted to the HR department. Keep the physical paper receipt until you have received your compensation, then the receipt can be thrown away. 

7. Click Send  to send the case to reviewers.

Your registration has now been assigned a case number and you can see the status of the case under My cases.