Register domestic business travel

In your case you need to attach:

• Program/agenda/similar documentation that supports that the reason for travel is business
  (not needed for travel to one of our campus locations)
• Receipts in original format for your expenses

Go to the menu option My page and select Travel/Expenses to register domestic business travel.

1. Select the form Travel domestic from the list.
2. Enter the date of departure from the home/office and date of return to the home/office. Fill in the fields Date of departure, Time, Date of return and Time.

If you have booked private accommodation, click on Overnight subsistence and enter the nights you used private accommodation.

3. Fill in the reason for the trip by clicking on Purpose.

If the trip is to be coded to a cost centre other than your regular base code, click on A/C Coding. Enter the code and click Add.

In the field Extent, the system proposes that costs be distributed at 100%. Change the value if you need to distribute it across several codes. Enter the code and click Add.

The box in place of business (no subs. allowance) is only used for free meals at, for example, conferences or courses at your usual place of business or for car allowance for travel within your normal place of business. No expense allowance or subsistence supplement is paid in these cases.

4. Enter the number of free meals you received by clicking on Meals.

If you received only free meals every day of the trip, you can click on the Internat button.

Trip interruption: To register an interruption in the trip, click on Trip Interruption in the list.

Then enter the reason, date and time. Note that the reason for the absence (leave, holiday or sickness absence) must also be registered as usual in Primula.

Expenses during the trip: To register expenses during the trip, click on Expenses in the list.

Select the type of expense from the multiple choice list Expenses; fill in the fields Amount (including VAT), then fill in VAT separately in the field VAT.

If the expense is to be coded differently than the rest of the trip, click on the button A/C Coding and enter other posting; remember to click on Add.

Representation during the trip: To register representation, click on the list and select Representation.

Select the type of representation among the list options in Representation; fill in the fields Amount, Number of persons and Purpose (syfte).

Click on the button Participant and register the names of the persons and companies who participated or tick the box See Attachment.

Car allowance: To register for a car allowance, click on the list and select Car allowance.

Select the type of allowance from the choices in the list Car allowance.

Check the Car Consent box if you have one, and taxable car allowance will be paid.

Fill in the fields Route and Number of km.

5. Click Calculate to see your preliminary allowance amount.

The tax calculation shown is a template and is adjusted according to your tax information when your salary has been processed.

The subsistence allowance shows any subsistence allowances including the deduction of any meals.

Receipts: If your travel contains expenses, a receipt must be attached to your case. The persons reviewing and approving your case must be able to view them.

Physical receipt: Scan your physical receipt and attach it to your case. Next, print the expense attachment by clicking on Outlays appendix/Print. Attach your physical receipt to the appendix and send it to the HR administrator.

Digital receipt: Attach your digital receipt to the case by dragging the file to the attachment box, or press Browse to open your explorer/file system. Click the file you wish to attach and click Add to attach the document to the case.

6. Once you have filled in all the information, click on the Submit button.

Your registration has now been assigned a case number and you can view the case status under My cases.