General information

When should I stay home from work?

All those with symptoms of respiratory infection, even if mild, are to stay at home. No exceptions!

If you only have mild symptoms and feel able to work, contact your manager and discuss if it is possible for you to work from home.

If you are ill and cannot work, please contact the Sercive centre and your immediate manager: sjukanmalan@miun.se or call +46(0)10-142 80 00, option 4.

According to the Communicable Diseases Act, each individual must be attentive and take reasonable precautionary measures to prevent the spread of communicable diseases. In addition, individuals who know that they have a communicable disease must take the actions needed to protect others from being infected. This is the case for all communicable diseases.

Please note that you have to be free from symptoms for two days before you go back to the university. 

Since this spring, employees are advised to work from home if possible and in dialogue with their manager. As long as the Public Health Agency of Sweden recommends all staff members that have the opportunity to work remotely to do so, Mid Sweden University will follow that recommendation. If all staff members who can work remotely do so, we reduce the number of contacts the remaining staff members, who need to work on campus, have.

Recommendations from the Public Health Agency of Sweden

What changes have been done at campus to prepare for the autumn semester?

Lecture halls and group room have been rearranged or marked with tape, to make sure students keep a safe distance. Information about corona/covid-19 on posters, roll up banners and table talkers have been placed in our shared spaces on campus, encouraging people to follow general recommendations, in order to prevent the spread of the virus.

Hand sanitiser stations can be found in areas where many people pass. In shared computer rooms, keyboards and mice are cleaned daily and hand sanitiser is available, together with a sign, encouraging visitors to use it before using the equipment. Disinfectant wet wipes to clean the headsets are available in all lecture halls.

Floor marks encourage people to keep a safe distance in our Service centre and in the University Library.

Teaching premises remain unlocked and the students are encouraged to enter to avoid crowds before the lesson.

Should we use protective masks?

Mid Sweden University follows the recommendations issued by the Swedish authorities. As long as there are no recommendations to use protective masks in common situations on campus, there will be no such recommendations for students, staff or visitors at Mid Sweden University.

Will the university close or activities be cancelled?

During the spring, campus teaching has transitioned to distance education. This will continue until August. From the beginning of the autumn term, Mid Sweden University is transitioning to corona-adapted campus education. This means that course units that are prioritized may be offered on campus, at the same time, as the distance education will continue for many students.

As long as the Public Health Agency of Sweden recommends all staff members that have the opportunity to work remotely to do so, Mid Sweden University will follow that recommendation.


Information on summer opening hours and service on campus

How can I avoid being infected?

All employees are urged to stay updated and to follow the recommendations of the Public Health Agency of Sweden carefully.

 

According to the Communicable Diseases Act, each individual must be careful and do everything to limit the spread as far as possible. An individual who knows or suspects that he or she has a communicable disease must take appropriate actions to protect others from being infected.  This is the case for all communicable diseases.

Each individual with symptoms, even mild symptoms, must limit social contacts in contexts where the virus might be spread, at work and in our private lives. The aim is to redece the spread of the coronavirus.

All emplyees and students are to follow that recommendation.

Please note that you have to be free from symptoms for two days before you go back to the university. 

The university buildings are locked. Does this mean I can´t get in?

You will need your Miun card and your code to access the buildings.

How does the university deal with the risks of the coronavirus outbreak?

A risk analysis has been carried out together with the safety officer and trade unions.

The university monitors the development closely and acts in accordance with the responsible authorities. They update their information and recommendations regularly, and it is therefore of utmost importance that both staff members and students stay updates through their websites. 

There is a coordination group for corona adapted campus education with representatives from faculties, student unions and administration. They meet regularly and look at all the practical parts and coordinate the preparations for a corona adapted education from the autumn term. The convener is Eva Dannetun, Pro-Vice Chancellor for education.

Infection and disease

What should I do if I suspect I am infected with Covid-19?

According to the infection control specialist, it is now a legal requirement to test yourself if you suspect you have a Covid-19 infection. If you show any symptoms, which could be due to Covid-19, you should immediately log on to 1177 and follow the instructions to order a home test kit, or contact your health center. Ordering a corona home test kit is free of charge. You should stay at home until you have received the test results.

Read more at 1177 Vårdguiden

How does Mid Sweden University act if a student or employee is diagnosed with Covid-19?

If a student or employee has been diagnosed with Covid-19, the person receives special instructions from their doctor/ healthcare provider. This includes information regarding sick leave, a possible self-isolation period, and contact tracing. The university shall not/ may not make its own assessments in these matters.

Do I, as an employee, have to report to my manager if I have tested positive for covid-19?

According to the Communicable Diseases Act, you are obliged to follow the advice you receive from doctors / healthcare regarding self-isolation, sick leave and contact tracing.

You are not required to notify your immediate manager if you have tested positive for covid-19, but it is recommended. If you have visited your workplace during the previous two weeks, the people you met there will be included in the contact tracing. If your manager is aware of your positive test result, he or she can handle any concerns among colleagues in a better way. If you have not visited your workplace in the last two weeks, it can still be a good idea to notify your manager so that you can get the support you need.

Do my students have to report to me as a course coordinator if they have tested positive for covid-19?

The following instructions are published on the students' information page about coronavirus/ covid-19:

According to the Communicable Diseases Act, you are obliged to follow the advice you receive from doctors / healthcare regarding a possible self-isolation period, sick leave and contact tracing.

You are not obliged to notify your course coordinator if you have tested positive for covid-19, but it is recommended. If you have been in your class/ study group on campus during the previous two weeks, the people you met there will be included in the contact tracing. If the course coordinator is aware of your positive test result, is is easier for him or her to handle any concerns among fellow students. If you have not seen your class/ study group at campus, it is still a good idea to notify your teacher in case you need study support.

 

What happens if many students and / or employees in a group are infected with Covid-19?

If Mid Sweden University becomes aware that several employees and/ or students in the same group are infected with Covid-19, the university will contact the infection control specialist, who will decide whether or not specific measures are required.

HR questions

How does the lifting of the so-called karensavdrag work?

The Swedish government has temporarily removed the “karensavdrag”, the first day of unpaid sick leave, as of 11 March due to the coronavirus. For employees, this means that compensation is paid from the first day of the sick period.

The employer will deduct that amount from your salary, and you can apply for a retroactive reimbursement at Försäkringskassan.  

You can find information about how to apply here (Försäkringskassan):

 

Do I have to submit a medical certificate if I am sick for more than 7 days?

Normally, you are required to submit a medical certificate from day 8 of a sick period. This requirement has been lifted temporarily for sick periods after 13 March. This does not apply if you are part-time ill and if the extent of your sick leave is being increased. In that case you will still need a doctor’s certificate from day 8.

 

You will find further information at forsakringskassan.se

 

 

I am at higher risk for complications from an infection

If you belong to an at-risk group, it is very important that you talk to your immediate manager to ensure that you can work without exposing yourself to an unnecessary risk. 

How are employees updated about the current situation?

The university monitors the development closely and acts in accordance with the responsible authorities.  

All employees are prompted to stay updated via the miun.se staff pages, which are updated regularly in Swedish and English.

 

 

When should I sign off sick?

If you should fall ill you must sign off sick. Please contact your employer, as the university will pay for the first 14 days of your sick leave period.

Please notify your immediate manager and remember to send an email to sjukanmalan@miun.se or call +46(0)10-142 80 00, option 4. 

I have receipts for expenses. How do I submit them?

Expenses are handled digitally by HR in Primula.

Please enclose the receipt digitally, for instance by taking a mobile picture of it and submitting that to HR as soon as possible.

Please note that you need to mark the receipt with the correct ID number, which you will find in the upper left corner of the Primula page. Contact the HR administrators if you have questions.

 

Work from home

May I work from my home office?

Staff members at Mid Sweden University are recommended to work remotely during the autumn. 

Employees are recommended to continue to work from home, if possible. If there are occupational health reasons to not work from home, there shall be consultation with the immediate manager.

The Public Health Agency of Sweden now recommends that employers ensure that staff and visitors keep an appropriate distance and that employees work from home and avoid any unnecessary travel. As a result, employees are recommended to work from home, if possible, and in consultation with their immediate manager.

If your duties do not allow you to work remotely, you are asked to sit as far apart as possible. Key functions are asked not to sit together. If staff members who can work remotely do so, this will decrease the number of social contacts of the staff members who do need to be present on campus. The purpose of these measures is to reduce the risk of the virus spreading through social distancing.

Information for staff members who will start working remotely can be found below under ”Work environment and regulations when working remotely".

 

Can I bring my display screens home?

Yes, as long as you bring them back once you return to the office.

Will the university pay for additional equipment/ aids when I work from home?

Mid Sweden University pays for and installs equipment for your office; however, you are allowed to take home your office chair, computer screens, lamp, web camera etc.  as long as you bring them back to the office after the period of working from home. You have to arrange the transport and the setup of the equipment at your home office. If the working environment at home is a problem for you in any way, please contact your immediate superior. One solution could be having the opportunity to work part time from the office.

Can Mid Sweden University deliver my computer to my home?

No, you must make your own arrangements to get the computer home. If you need help with this, contact your manager.

What do I need at home for it to work?

Simply connect to your home Wi-Fi network and you will have access to most services. However, some services (e.g. Ubw) require that you connect to our VPN.  You will find a guide (in Swedish) here.

What do I do if I have a desktop computer?

Contact Helpdesk and they will lend you laptop. 

Work environment and regulations when working remotely

What do I need to think about when working from home?

The employer has the main responsibility for your work environment irrespective of location. As an employee, you also have a responsibility to contribute to a good physical and psychosocial work environment, be attentive and report any risks, incidents or accidents. Please notify your employer if your working environment can be improved in terms of workload, or your physical or psychosocial working environment.

Physical working environment:

·       Create a workspace at home, a place with as few distractions and visitors as possible.

·       Ensure that you sit correctly, that you have a comfortable chair, preferably with lower-back support, and a table at a suitable height.

·       Place your computer as a suitable distance. Avoid glares and reflections on the screen and poor lighting since it can increase the risk of strain and eye problems.

·       If you have separate keyboard, display screen, pointing device and/or armrest we recommend that you bring these home to your workspace.

·       Be mindful of your posture and avoid sitting with your neck and arms extended for long periods of time.

·       The height of the display screen should be arranged so that the top of the screen aligns with your eyes.

·       Remember that it is good to vary your working positions and that it is good to stand up and work if possible.

·       Remember to take breaks to move around and to have lunch as normal.

 

Psychosocial working environment:

·       Maintain normal routines as far as possible even when working from home.

·       Maintain digital contact with your colleagues and your manager/head of department e.g. through regular phone calls and skype-fika or walk and talk lunches.

· Make sure to have pauses between meetings

· Make sure to mark the beginning and the end of your working day, for instance by taking a walk before and after.

 

More information can be found on the Swedish Work Environment Authority’s website:

https://www.av.se/en/

https://www.av.se/en/health-and-safety/mental-ill-health-stress-threats-and-violence/

https://www.av.se/en/work-environment-work-and-inspections/publications/foreskrifter/ergonomics-for-the-prevention-of-musculoskeletal-disorders-afs-20122/

Working hours

Working hours when working from home are regulated in the same way as in your regular workplace. The same regulations and working conditions apply. Any overtime must be authorised in advance by your manager/head of department. It is important that everyone takes responsibility for maintaining a good work-life balance.

Insurance

If an accident occurs while you are working from home you may be covered for workplace accidents according to the Compensation for Personal Injury Agreement*(Swedish: personskadeavtalet, PSA). This applies if there is a direct correlation between the accident and the work being done on behalf of your employer, something which will be assessed based on the circumstances in which the accident occurred.

*Compensation for Personal Injury Agreement (PSA)
You are covered by an agreement via your job. The agreement is a complement to the financial support you can recieve from e.g. The Swedish Social Insurance Agency. (In Swedish: Personskadeavtalet)

Information security

Information security must be the same as in the regular workplace and you are responsible for ensuring that information is protected and that no unauthorised parties gain access to it. Legislation and policies regarding public access to information and confidentiality also apply when you are working from home. 

The handling of public documents when you are working from home must be of the same quality and security as it would be in the regular workplace. All public documentation, incoming as well as created, must be registered and made available to the public in line with standard practice.

Availiability

You availability is the same as in your regular workplace. Your duties are the same and you participate in meetings as before, just via phone or your computer instead. Remember to maintain social contact with your colleagues through digital means instead of in person. All leave and absence (holiday, sickness, care of a sick child etc.) will be managed as before and in agreement with your immediate manager/Head of Department.

Meetings

Meeting recommendations for the autumn

Our recommendation is that all meetings, both internal and external ones, are to be held digitally if possible. The reason is to keep travelling at a minimum and to prevent the risk of spreading of the virus, which is higher if we meet regularly. Each meeting host has to decide whether or not there is a reason to need to meet in person, for instance in the case of decision meetings. In that case, please make sure to book a large meeting room, so that the participants can spread out, and offer those who cannot come due to symptoms or belonging to an at-risk group the possibility to join the meeting digitally.

When should I use Zoom/Skype/Teams?

The capacity is expanded for Zoom so you can use Zoom as well as Teams for meetings.

You can also use Skype but Mid Sweden University has started a transition from Skype to Teams, so the recommendation is to switch from Skype meetings to Teams meetings. Skype will be discontinued no later than 2020-12-31.

This information was updated June 25.

Support for teachers

Advice when teaching on campus

Advice for teachers: teaching on campus 

The goal of the university is to facilitate studies, considering the effects of the corona pandemic.    

General advice 

Facilitate studies whenever possible for students who need to stay at home because of illness or belonging to an at-risk group. You can do so by: 

  • Sharing the documents you showed during the teaching session. 
  • Encourage study groups, or divide students in study groups. In these groups, students can share notes and help each other if a student is absent.  
  • Be clear about what students need to do if they miss a course unit and how they should do it.  
  • Consider offering digital course units for students who cannot come to campus.   

Before the teaching session 

  • Prepare the students by offering them information about the course and encourage them to read and follow the recommendations at miun.se/en/corona 
  • Stick with the same groups if possible to minimize the number of student contacts.

During the teaching session 

Please remind the students orally of the individual responsibility and the fact that we are each other´s work environment. There is no way of knowing if the person next to you is at-risk or has family members in an at-risk group, for instance, and therefore, everyone must keep a minimum distance, wash their hands regularly and stay at home at the first sign of flu-like symptoms or illness, even if the symptoms are mild.   

After the teaching session 

Make it easy for the students to maintain distance by telling them to leave the room one smaller group at a time.  


Possible examination formats
Online exams present unique challenges compared to standard, campus based, exams. Our goal is to ensure that students are given the opportunity to demonstrate their knowledge and understanding in the best possible way.

 Here, you will find more information about the possible examination formats.

Who can I call if I need ad hoc teaching support?

We are introducing a new phone number for ad hoc teaching support for teachers, regardless of whether you are teaching at campus or in another location.

The number is: +46(0)10-142 84 65

Support for issues that are not ad hoc: helpdesk@miun.se

Filming lectures


We are currently offering additional support for teachers who need to film their lectures etc. Please contact helpdesk@miun.se for support.

What technical solutions and support are available to change the course format from on-campus to digital solutions?

Currently, we are working to create good conditions for the transition from campus courses to digital options. As a first step, the university may prioritize support to distance education with planned, on-campus, course units.  

To do so, we need to have a readiness in terms of the extent, to which our systems can handle such a change. A designated team focusing on digital solutions will repeatedly follow up this work. 

Support for teachers

What is important to think about regarding copyright for me as a teacher?

Here you can read more about copyright and find out what you need to think about when sharing material with students.

I miss equipment like Web camera, headset or software?

You order here , the Service Portal. Help with your order, contact IT Helpdesk.

Education

What does it mean that teachers should facilitate the students´ studies during the Covid-19 pandemic?

Our ambition is to facilitate the students’ studies as far as possible, in spite of the effects the current pandemic has on our activities.

There are good examples of how this can be done among the advice for teachers, see Advice for teachers: Teaching on campus

Feel free to discuss solutions with your colleagues; however, to decide on and to prioritize activities, please contact your Head of department/ Director of studies to decide on a reasonable level of ambition and time that should be spent on this work.

In the support section of the forum corona adapted campus education in Teams, you have the opportunity to discuss solutions with other teachers.

As a teacher, can I use the teaching premises when students participate digitally?

Yes, teachers have normal access to the teaching premises, and you can use them for distance education. 

Can students use group rooms and open spaces on campus if they need to?

Yes, if they need to to be able to study, but it is of utmost importance that all students stay at home if they show flu-like symptoms, even if the symptoms are mild. Follow the recommendations issued by the Public Health Agency of Sweden. Students need their Miun card and code to access the buildings and group rooms can be booked. 

Will Mid Sweden University accept incoming exchange students the spring semester of 2021?

We hope to be able to accept incoming exchange students during the spring. The conditions for how this can be done have been communicated to the department and faculty heads. It is up to the department heads to decide if the courses for this student group should be given or postponed until next spring. If you have questions, please contact our International Relations Office or your department head.

Examination

Can we conduct written exams this fall?

On 18 March 2020, the Vice Chancellor decided that Mid Sweden University would, from the same date, transfer to teaching and examining remotley. Exceptions from digital examination during the autumn semester 2020 are decided by the Head of department.

Each department must prioritize which written examinations are to be given priority. The possibility for conducting written exams depends on access to exam halls and examination supervisors. 

 

 

 

What do course representatives have to do in order to follow the regultions when teaching digital?

It is important to carefully document the changes in the course syllabus, when changing the course format, examination format etc.

Only the syllabus content needs to be updated. 

UKÄ requires us to documents all the changes we make, but it can be done afterwards, for instance by means of a decision by the Head of department.

In what ways can you work with digital exams?

Read more about different ways of examination here.

Is a student entitled to an extra examination sitting if he or she cannot or decides not to take an examination?

No. A student who cannot, or chooses not to, take an exam, we will offer a retake and later on an extra examination sitting. 

The decision to change the examination format does not mean individuals or smaller groups will have extra examination sittings.  

Students who are taking the examination show symptoms of cold/ flu, or have been to risk areas, but still come to the examination hall. Can we tell them off, and if yes; based on what criteria may we do do?

In this case, we may refer to the regulations the Swedish Council for Higher Education, UHR, has proposed for the SweSAT this spring. It means that the Vice-Chancellor can decide on a code of conduct that come into effect in cases like these, where we deal with an active, communicable disease.

The students taking the examination must be informed that if they are ill or have visited a risk area, they ahould not come to take the examination. In cases where they come anyway, the Board of Discipline may suspend them afterwards for doing so.  

If a student travels to campus or to a learning centre only to find out that the examination is taken digitally; do we have to pay for the travel expenses?

If we have acted carelessly, thus causing the situation, we may have to pay a reimbursement, but normally not. The carelessness is the difference in this case. If we have caused the student economic loss by taking unnecessary measurements and not informing the student of this, thus giving him or her the opportunity to adapt to the decision. Looking at the measures taken in the rest of the country and globally, we consider these losses to be minimal, and we cannot be considered to be overreacting to the threat of the coronavirus. 

How do we handle the notification of special support?

If you have registration for the exam in Ladok, the students who have the right to special support can report their need for support. When the registration is closed, teachers only need to contact the Examination Coordination to check for any notifications regarding support (which in this situation only applies to extended time, 40% of regular writing time). If you do not use Ladok, you need to inform the students that they must show their certificates of support to you.

Here you will find contact information for the Examination Coordination.

 

How do students get their paper exams back?

The process below does not apply when examinations including correction are performed completely digitally in for example Inspera or Moodle.

During the current pandemic, the exam function can carry out the dispatch and storage of corrected paper exams according to the following process:

1. The students need to be registered in Ladok in order for the scan to be completed (this can be done afterwards if the exam is already written - the department administrator / administrator places a locked registration opportunity and reports to the students who have written. NOTE: This must be done before the result reported in Ladok! It is still recommended that exam registration is always done in Ladok, not least because students who have the right to special support can report it in the way they are instructed to do.

2. In order for a corrected exam to be scanned by STUA, the institutions need, to the Examination function, to supply an unwritten original paper exam, which shows the examination questions, date and course code. Along with the original exam, the students' written exams are enclosed where it is stated which student has graduated (for example printed from mail or other system).

3. In cases (for example when answers have already been sent to the student) where only examination questions must be scanned for archiving, they are sent to the exam coordination. In cases where there is no registration opportunity in Ladok, a closed registration opportunity is arranged by the administrator / administrator when the exam is sent.

4. No copy, neither digital nor on paper, is stored with teachers after they have been scanned, they must be deleted or sorted out.

Formats in which courses/ a course unit is offered

If we wish to offer a course or course unit in another way, such as part of a distance education that is supposed to take place on campus, and offer a digital option instead, what are we allowed to do/ what can we offer?

The format, in which a course or a course unit is offered is connected to the course instance, not to the course syllabus. As the Swedish Higher Education Authority, (Swedish: UKÄ) has decided on how they will respond to a change in the examination format, we wish to apply the same solution for changes in the distance education format. This means that the format, in which a course or course unit is offered, can be changed. One example could be that a course is offered online insted of on campus. 

To do so, we need to have a readiness in terms of the extent, to which our systems can handle such a change. A designated team focusing on digital solutions will repeatedly follow up this work. 

The course unit we wish to offer as a digital alternative demands campus presence - what are we allowed to do?

In this case, the presence can be online or on campus. The relevant part of the mandatory course unit is not the physical presence, but rather active participation in the course unit. 

Please note: There may be course units in labs, or similar, that demand physical presence. In cases where the course unit cannot be offered, it is up to the activicty to decide whether or not the examination can be postponed to the next course date, or if an extra examination date must be decided on, and when this could be done.  

Schedule

If staff members wish to change the format from a lecture or a course unit to a digital alternative, for instance zoom, how can they change the schedule information?

Teachers can change the information in the schedule itself, as a note. They do not have to contact the scheduling staff. However, the scheduling staff members are available for support or to answer any questions the teachers may have. 

Distribution forms course / course torque

If we want to change the form of distribution for a course or course, for example, a part of a distance education that will take place on campus must be changed to a digital alternative - what do we have the opportunity to do?

The actual form of distribution for a course or an element is related to the course occasion and not to the syllabus. As UKÄ has taken a position on how they will assess decisions regarding changed form of examination, we will open the same solution with regard to changed form of distribution. This means that the form of distribution for a course or course is possible to change so that a course is carried out, for example, via a link instead of on site on campus.
 
In the work, we need to be prepared for how our systems can handle such a change. It is being followed up successively by the operational group dealing with the operational issue of digital solutions.

The momentum we want to make available through digital alternatives has a compulsory presence - what can we do?

If it is a course element where compulsory attendance prevails, attendance can be done via link or on site on campus. It is not the physical location that is relevant to a compulsory element, but the key is the active participation in the element itself.  

To consider: There may be elements that happen in lab rooms or the like and that require physical presence. In cases where these cannot be carried out, it is up to the business concerned to decide for themselves whether the examination can be moved to the next opportunity or if a decision is needed to move the examination to an extra set date and when it would be possible to do so.

Defence of doctoral thesis

Can I defend my doctoral thesis as planned?

Doctoral theses will be defended. The examining committee and the external reviewer will participate online. Mid Sweden University advises against an on-site audience, but will offer a digital possibility to hear the defense. 

 

VFU/placement/ internship

What happens to students currently on a placement (Swedish:VFU)/ internship where the placement/ internship is cancelled for some reason, in the current situation?

Students who currently have a placement period/ VFU/ internship should follow the instructions of their employer. In the healthcare professions, for instance, it is vital to stay at home if one has got symptoms of a cold. In the case of VFU at schools, the students should follow the school´s instructions and stay at home if the school closes. 

The department should have a plan to handle cases where VFU/ internship cannot be completed because the workplace is shut down. 


Please consider the following questions:

To what extent is the placement period completed, i.e. can a mark be given? If a mark can be given (pass or fail), this can be done although the period has not been completed.
If the placement period must be cancelled earlier due to the closing of a workplace and there are not material enough to support a mark, the placement period needs to be retaken later on. The department should have a plan to handle this and must offer a new placement period later on. 
The programmes must also be prepared to change the studies to individual study plans for students. If a student is sent home from the workplace for some reason, it should be investigated if there is an appropriate course the student could take instead, to avoid losing the student finance. These solutions may differ from one student to another. If a student must cancel a placement period, it may be an option to look into if there is an appropriate course the student could take instead, to continue receiving student finance.

Schedules

If staff members wish to change the course format to a digital alternative, for instance Zoom, how can they change the schedule information?

Teachers can change the information in the schedule itself, as a note. They do not have to contact the scheduling staff. However, the scheduling staff members are available for support or to answer any questions the teachers may have. 

Visits

Will the university cancel bigger events this autumn?

Mid sweden University has cancelled a number of events such as our Open Days. If you plan an event or a campus visit, you are the one who decides if the visit, or event, should take place, or if they can be replaced by digital solutions. 

Each organizational unit decides if their planned events should be cancelled or not.

Please note that gatherings of larger groups (more than 50 people), are forbidden in Sweden until further notice. 

Our Head of security, Lennart Johansson, will guide you, if needed.

The Public Health Agency of Sweden has published a guide (in Swedish) to help you. You will find it here.

Can I accept guests in our fika room or in the office hallway?

Our general recommendation is to meet digitally whenever possible; however, if you need to meet in person at campus, the employee who I inviting guests is responsible for keeping a safe distance and to contact colleagues who may be affected by the meeting.

VFU/internship

What happens to students currently on a placement (Swedish:VFU)/ internship where the placement/ internship is cancelled for some reason, in the current situation?

Students who currently have a placement period/ VFU/ internship should follow the instructions of their employer. In the healthcare professions, for instance, it is vital to stay at home if one has got symptoms of a cold. In the case of VFU at schools, the students should follow the school´s instructions and stay at home if the school closes. 

The department should have a plan to handle cases where VFU/ internship cannot be completed because the workplace is shut down. 


Please consider the following questions:

  • To what extent is the placement period completed, i.e. can a mark be given? If a mark can be given (pass or fail), this can be done although the period has not been completed.
  • If the placement period must be cancelled earlier due to the closing of a workplace and there are not material enough to support a mark, the placement period needs to be retaken later on. The department should have a plan to handle this and must offer a new placement period later on. 

The programmes must also be prepared to change the studies to individual study plans for students. If a student is sent home from the workplace for some reason, it should be investigated if there is an appropriate course the student could take instead, to avoid losing the student finance. These solutions may differ from one student to another. If a student must cancel a placement period, it may be an option to look into if there is an appropriate course the student could take instead, to continue receiving student finance.  

Travel

I have a planned business trip, what should I consider?

Business trips in Sweden must be approved by your immediate manager, except for trips between the campuses. 

For necessary trips and business trips, follow the recommendations of the MFA and the Public National Health Agency.

 

I am planning a business trip – what do I need to consider?

All business trips, both domestic and international ones, must be approved by your immediate superior. The only exception is trips between our campuses.

For international business trips, please make sure you follow the recommendations issued by UD (the Swedish Ministry of Foreign Affairs).