2 April: Updated information regarding the coronavirus

2 April 10 am: New information

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News 2 April, 10 am

Staff members at both Campus Sundsvall and Östersund are recommended to work remotely.
The Public Health Agency of Sweden now recommends that employers ensure that staff and visitors keep an appropriate distance and that employees work from home and avoid any unnecessary travel. As a result, employees at campus Sundsvall are now also recommended to work from home, if possible, and in consultation with their immediate manager.

If your duties do not allow you to work remotely, you are asked to sit as far apart as possible. Key functions are asked not to sit together. If staff members who can work remotely do so, this will decrease the number of social contacts of the staff members who do need to be present on campus. The purpose of these measures is to reduce the risk of the virus spreading through social distancing.

Information for staff members who will start working remotely can be found in the FAQ for employees under ”Work environment and regulations when working remotely".

All buildings will be remain shut with the exception of house G and N where the library and service center are located. MIUN-card and code will be required to access the buildings.

Corona webpages for students

Corona webpages for staff

News 27 March, 4:00 pm

Public gatherings of more than 50 people have been banned
Today, Prime Minister Stefan Löfven announced that the government bans all public gatherings with more than 50 people, starting on Sunday. Therefore, we have updated our FAQ regarding events and meetings, since the previous limit was 500 people. At Mid Sweden University, the recommendation remains that all meetings, whether internal or external, shall be conducted remotely if possible.

The crisis management's continued work
So far the crisis management group at Mid Sweden University has informed daily about the ongoing work concerning the coronavirus. From next week we will inform when necessary.

News 26 March, 2:30 pm

Staff members – remember the mail
The mail is delivered as usual at our campuses. However, as many staff members are working remotely, it is important that all departments and divisions have a plan for the handling of mail.

Reminder: Distance education support for teachers
We would like to remind you that there is support for online teaching:

INFRA and FUS offer extra support during office hours, and teachers are welcome to contact distanssupport@miun.se if they have questions.  The support team offers supervision if needed.  Here, you will find a webpage covering the distance education support solutions.


Meetings for teachers: Teachers with previous online teaching experience will offer support and you will have the opportunity to discuss your distance education experiences. Monday - Friday 12.45−13.45.
Zoom link to participate


Facebook group: There is a new Facebook group focusing on national support for higher education institutions currently moving to online teaching (in Swedish): Digital omställning i högre utbildning.


New opening hours: the University Library
Starting today, 26 March, these are the opening hours of the libraries:

University Library Östersund: Weekdays open 9 am-4 pm, self service only 9-10 am and 2-4 pm. Evenings and weekends closed.

University Library Sundsvall weekdays open 8 am-4pm, self service only 8-10 am. Evenings and weekends closed.

 

News 25 March, 2:50 pm

Staff members – Digital administration of expenses and receipts

Since a lot of people are now working from home, HR will accept digital administration of expenses claims for a period of time. You can take a picture of your receipts and attach the file to in Primula, but it is important that you still send HR the originals with the right case number afterwards. Read more about this here.

 

Staff members – time limited processing of manual payments

The increase in remote working presents challenges regarding original signatures of manual payments. The Division of Finance has therefore decided to allow the payment forms to be sent in electronically from now until the end of April. Read more about this here.

News 24 March, 3:30 pm

Beware of attempted fraud
We have had cases of attempted fraud where people have pretended to be students in need of money to be able to pay for their trip home from abroad.

If you notice anything suspicious, please contact Head of security Lennart Johansson.

Clarification regarding the use of the premises at Campus Östersund
Yesterday, the central crisis management group communicated that staff members working at Campus Östersund are recommended to work remotely from their home office, if possible and in consultation with their immediate manager. The recommendation is based on the latest information issued by Region Jämtland Härjedalen regarding the spread of the disease in the county.

The premises may still be used if needed, for instance by teachers who need a room for their distance education. As more staff members begin to work from their home office, this will help reduce the number of social contacts staff members who need to work on campus will have.

News 23 March, 3:30 pm

Staff members working at Campus Östersund are recommended to work remotely.

Due to the increase in the spread of the coronavirus in Jämtland, staff members working at Campus Östersund are recommended to work remotely, if possible and in consultation with their immediate manager.

If your duties do not allow you to work remotely, you are asked to sit as far apart as possible. Key functions are asked not to sit together.

If staff members who can work remotely do so, this will decrease the number of social contacts of the staff members who do need to be present on campus.

Information for staff members who will start working remotely can be found in the FAQ for employees under ”Work environment and regulations when working remotely".

For staff members working on Campus Sundsvall, the recommendation remains:
Members of staff who belong to an at-risk group or who live with a person in an at-risk group should be given the opportunity, as far as possible and after consulting their immediate manager, to work from home, even if they don´t show any symptoms.

In consultation with their immediate manager, other staff members may be offered the possibility to work from home all or part of the time as far as their duties allow this.  

Minimize travel between campuses
In line with previous recommendations, we would like to remind you to choose digital meetings if possible. This means minimizing non-necessary travel between our campuses.

Guidelines for placement/ internship, independent work and degree projects
The Faculty for Natural Sciences, Technology and Media has decided on guidelines for programmes in the context of the coronavirus, regarding placement/ internship, independent work and degree projects. Affected students will be contacted by their teacher.

News 20 March, 4:15 pm

Distance education support for teachers
We offer all teachers online education support by other teachers. Starting Monday, 23 March, we offer you meetings, Monday-Friday 12.45−13.45. Here, you will get tips and advice, as well as the opportunity to discuss your own experiences.

Zoom link to participate

Restaurants on campus
The restaurants Cultum in Östersund and Grönborg in Sundsvall are open for lunch until further notice. The restaurant Åkroken in Sundsvall is closed from today, 20 March.

The University Library
Starting Monday, the University Library will be open weekdays 8 am - 4 pm, and closed on evenings and weekends.  If you have questions or need help with information retrieval but do not want to visit the library, you can as usual during office hours reach us through chat, email or phone.

You can continue to borrow and reserve books, and the library offers to send the books to your home address if you cannot come to get them. In addition, the loan period for course books is temporarily extended to 17 days.

Staff members – Work environment when working remotely
In our Q&A for staff members, you will find important information and advice regarding the work environment when you work remotely.

 

News 19 March, 4:45 pm

Support for teachers: film
We are currently offering additional support for teachers who need to film their lectures etc. Please contact distanssupport@miun.se for support.

Students – update your contact information in Ladok
To make sure that you receive important information from the university, your contact information in Ladok must be correct. Please check and update your contact infomation here: www.miun.se/student/ladok

Staff members – please use Skype/Teams for meetings
As a lot of Zoom capacity is needed for distance education, please make sure to book Skype or Teams for ordinary meetings. Until further notice, Zoom is only to be used for teaching.

Guidelines for VFU placement/ internships
The Faculty of Human Sciences has decided on guidelines for work-based placement and internships in the current situation. Students who are affected will be contacted by their teacher. See further information in our FAQ.

Completion of Studies Ceremony for students
We hope to be able to celebrate the Ceremony as planned in June. We are monitoring the development closely and follow the recommendations of the authorities. To help you plan your studies, we will get back to you with a decision in week 15.  

For how long will the teaching be online?
At the moment, we cannot tell you for how long teaching that would normally be offered on camous will be offered online. Both teachers and students have to be prepared for continued online education, but also for a situation where we can gp back to campus education. 

 

News 18 March, 4:30 pm

Are students allowed to use group rooms and open spaces on campus?

Yesterday, we announced that all facilities on campus in Östersund and Sundsvall will be locked as we have moved to online learning. Entering will require MIUN card and code. The buildings where the Library and Service Centre are located will remain open on both campus.

We have received questions from students who need to access group rooms and open spaces on campus for their studies, in order to have access to wifi or to work in a group, without having to meet in other public places where there may be large groups of people.

The answer is yes, if they need to, in order to be able to study, but it is of utmost importance that all students stay at home if they show even mild flu-like symptoms. Follow the recommendations issued by the Public Health Agency of Sweden. Students need their Miun card and code to access the buildings and group rooms can be booked. 

 

News 17 March, 11:54 am

At a press conference this morning, Prime Minister Stefan Lövén announced that the government recommends, among other things, universities to switch to distance education from tomorrow Wednesday.

  • Effective from tomorrow, there will be no teaching on campus. All teaching will move to distance learning as soon as possible.
  • Staff must ensure they are able to work from home if necessary and meetings should be held digitally where possible.
  • Examinations and assessments that require on-campus presence and cannot be done remotely will be postponed until the next scheduled opportunity.
    PhD defenses will go ahead. Inbound examination committee members and opponents will attend remotely through digital means.
  • Mid Sweden University also advises against inbound audiences and will instead provide affected parties the option to follow the defense remotely through digital means.
  • All facilities on campus in Östersund and Sundsvall will be locked. Entering will require MIUN card and code. The buildings where the Library and Service Centre are located will remain open on both campus.

News 16 March, 5 pm

  • HUV (Faculty of Human Sciences) are discussing VFU/Internships in the professional education and training programs. As soon as there are recommendations and decisions made about how to handle complications concerning internships, more information will be given to affected students and staff.

  • A risk analysis has been made to get an overall picture about the current situation and to give guidance ahead. Identified actions are in some cases passed on to other parts of the organization, such as the administration. The risk analysis will be updated weekly.

  • Digital examination has already been tested within a project that involves several courses at Mid Sweden University. In the current situation, digital examinations can be used on even more courses. Information on how to use digital examinations will be sent out via the faculties.

  • The cleaning on our campuses are to be increased. From March 17, there are extra cleaning efforts carried out in the most frequently used parts of our premises at both campuses.


News 15 March

9.15 pm

Due to Malmö University's announcement today that they will, among other things, close their premises on Wednesday next week, we want to reiterate our position in the matter.
 
Mid Sweden University, of course, wants to help reduce the spread of the corona virus, and we are at the same time keen to ensure that all students are able to receive their education. We do this by:

  • Written examinations and mandatory course units are redirected from campus to distance where possible. We have prioritized this for courses with incoming students for their campus weeks, but the transition takes place gradually on all courses.
  • We prepare our employees so that they will be able to work from home when needed.
  • We have recommended that meetings will be conducted digitally as far as possible.
  • No business trips abroad should be carried out and business trips within Sweden must be approved by the head of department/immediate manager. The exception is when travelling between our campus locations.
  • We have ongoing dialogue with students who are abroad on exchange studies or internships.
  • We have canceled major events, such as the Open House.

Mid Sweden University is currently not in a region of general contagion and we have fewer students on campus than many other universities. The students are divided on two campuses, and we have a large proportion of students studying from a distance.

3.15 pm

Ministry for Foreign Affairs advises against non-essential travel to all countries
The decision to advise against non-essential travel to all countries was taken on  March 14, 2020. This advice applies until 14 April 2020, when the situation will be reappraised. Earlier, Mid Sweden University has decided that unnecessary business trips should be canceled until the end of April.

For those planning a business trip this spring, you must coordinate with your Head of Department/ immediate manager if that trip is to be planned or canceled. (See more information on business trips below.)

International relations office at Mid Sweden University has been in contact with all students who are abroad, giving them the information we currently have. Mid Sweden University has made an initial assessment of the Ministry of Foreign Affairs' advice on travel, and this means:

At the present time, the Ministry of Foreign Affairs advises against non-essential travel to all countries. This advice applies at the moment until 14 April 2020. It is the lowest level of recommendation and it mainly focuses on those who plan to travel as tourists on visitor trips. Since the advice is not supplemented with an invitation for Swedes to return home at this time and also does not advise against all travel, Mid Sweden University is making the assessment right now that the students who want to complete their internship or exchange studies abroad can do so. 

The Head of Department/ immediate manager decides on business trips
According to previous decisions, unnecessary business trips must be canceled until the end of April. When it comes to travel within Sweden, the earlier recommendation is that one should ask themselves the question whether the trip is necessary and whether it can be replaced with digital alternatives. An addition has been decided on March 15 which says that from now on, the head of department /immediate manager will decide whether a business trip abroad and within Sweden is considered necessary. Business trips in this context do not refer to trips between home and work, nor trips between our campus locations.

News 14 March, 1 pm

Clarifying information regarding examinations

As long as you have not recieved any information from your course coordinator that your examination has been changed, it will take place as originally planned.

Mid Sweden University has decided that written examinations will be replaced gradually by other forms of examinations where physical participation at the examination hall/learning center is not required, if possible. The transition will take place gradually over the coming week. You will recieve information from your course or programme coordinator if changes occur.

News 13 March, 8 pm

New webpages regarding corona
Two new web pages have been created at miun.se/en. One page for students and one page for the staff. Here you will find a FAQ, important links and information regarding new decisions, recommendations and other news that affects Mid Sweden University due to the corona virus. It is of outmost importance that all students and coworkers are updated with the latest decisions and recommendations that applies to our organization. For students, the link to the page is: www.miun.se/en/corona. For staff, the page is located at "In focus"at the staff web.

Support for teachers that utilizes distance education
For you as a teacher, a web page has been created to help you prepare and restructure so that you can utilize distance education. Read more about support for teachers that utilizes distance education here: https://www.miun.se/en/staff/teacher/teaching-support/stod-for-larare-som-ska-undervisa-pa-distans/

New decision regarding examination forms and their changes
Regular exams in an exam hall will hastily be changed to other forms of examinations where physical participation at the exam hall/learning center is not required. This decision will be applied to all exams possible. Students will recieve information from their teacher if changes in the examination form occurs.

Alternative solutions when problems occur with our digital tools due to capacity
At the moment, a transition is to be made to ensure that campus curriculums are transferred to a digital alternative. We need to have a preparedness whether our systems can handle such a transition or not. The capacity of the services that SUNET provides are of national importance and alternative solutions for Mid Sweden University could be needed. The potential issue is being monitored by the digital solutions group that handles the case.

Teachers are prompted to make changes to the information box in the schedule
Due to the high number of cancellations/reschedules because of covid-19, the schedule administrators would like the teachers to write information regarding changes in the information box to the extent possible. Instructions on how to do this here: (In Swedish) https://www.miun.se/medarbetare/larare/studieadministration/schemafunktionen/andra-information-i-inforutan-i-schemat/

The National University Aptitude Test is cancelled
The guidelines and recommendations from The Public Health Agency of Sweden concerning the corona virus have been closely followed by the Swedish Council for Higher Education. On this day, Friday March 13th, the director-general, Karin Röding, of the Swedish Council for Higher Education, have decided after careful consideration and dialogue with her chairman and the minister, Matilda Ernkrans, to cancel the aptitude on April 4th. The Swedish Council for Higher Education will return with information about the consequences due to this decision.

Text message has been sent to the students
A text message has been successfully sent to 8116 recipients with the following message:

Information från Mittuniversitetet:
Håll dig uppdaterad om verksamheten med anledning av coronaviruset (covid-19) här: www.miun.se/corona. Har du specifika frågor rörande din kurs kontaktar du din lärare.

Information from Mid Sweden University:
Find updated information about the university´s activities and work regarding the corona virus (covid-19): www.miun.se/en/corona. If you have specific questions regarding your course, contact your teacher.

 

News 12 March, 6 pm

Examinations
All examinations on Friday, 13 March will take place as planned, and this is the case for all examinations until further notice.

Recommendations for staff members

  • Choose digital meetings, if possible
  • Take your laptop home at the end of the day, so that you have the possibility to work from home at the first sign of symptoms (However, if you are ill, you should not work at all)
  • Mandatory course units should be offered as distance education, if possible. Teachers will be offered information and guidance in regarding distance education through a separate webpage (see info below)

Information pages under construction

Information pages focusing on the coronavirus for staff members and students are under construction. On these pages, you will find frequently asked questions, as well as news, and they will be updated on a regular basis. There, teachers who replace onsite campus education with distance education will be able to find information, support and guidance regarding distance education. This work will continue tomorrow, Friday, 13 March.

Information pages under construction

Information for students

Information for staff members

 

 The new decisions made by the crisis management team 11 March are:

- Any non-necessary business trips abroad, from today and until the end of April, is to be cancelled.

- In cases if business trips in Sweden, the recommendation remains: ask yourself whether or not the business trip is necessary, and if it can be replaced by a digital option.

- If you arrange an event or have visitors at campus, ask yourself whether or not they should take place, or if they can be replaced by a digital solution. Each unit decides whether or not their own event is cancelled. Head of security Lennart Johansson will guide you, if needed.

- Programmes and courses with incoming distance students are recommended to offer distance lectures and seminars or examinations. There is an ongoing discussion between universities, ministries, the Swedish Higher Education Authority and the Swedish Board of Student Finance about what we are able to do and how it will be handled by the respective central authority.

- Tomorrow, Thursday, there will be an inhouse meeting where Mid Sweden University will look into different scenarios, possible solutions and routines. Further information about this will be published as soon as possible.

- The Administration will offer teachers extra support in order to help them with distance opportunities for their courses. The Administration will also re-prioritize its activities for a period of time and will establish a working group led by the Head of security. The group will be asked to answer questions and to support the activities.

- A risk analysis will be carried out together with the safety officer and trade unions.

 

The central crisis management team will meet every day and analyze the situation, to be able to update decisions and take action, if needed.  

We urge you to stay informed on miun.se. We will specify which part of the information is new, when it was updated and add questions and answers.

Other issues may take longer than usual to process and we ask for your understanding.

 

Here, you will find additional information in the context of the coronavirus outbreak.

All students and employees are urged to stay updated by monitoring miun.se, and to follow the recommendations of the MFA and the Public Health Agency of Sweden.

The management group of the university is closely monitoring the development of the coronavirus outbreak together with the International Relations Office, the Division of Communications, the Student Health Centre and the Head of Security. The Central Crisis Management Group has regular meetings in order to update recommendations and take action where needed. 

Mid Sweden University acts in accordance with the information issued by the Swedish government, the Swedish Ministry for Foreign Affairs, MFA, and the Public Health Agency of Sweden. 

This is why Mid Sweden University has decided that

  • all planned trips to, or visits from collaboration partners/guests from affected areas/regions/countries that the MFA has advised against travelling to due to the coronavirus, or areas considered to be high risk areas by the Public Health Agency of Sweden, are to be cancelled until further notice. Currently, the MFA advises against travel to the Hubei province and other affected mainland Chinese regions, as well as non-necessary travel to Iran and Italy and to the cities of Daegu and the province of Gyeongbuk in South Korea. The Public Health Agency´s list of risk areas also includes the rest of South Korea, the Austrian state of Tyrol and Hong Kong, although the MFA has not advised against travelling there.
  • Staff members and students who have recently visited affected regions are recommended to work/ study from home for a period of two weeks after having returned to Sweden. Please contact your programme representative or your Head of department/ manager.

The university is monitoring the situation and acts in accordance with the information issued by the Swedish Ministry for Foreign Affairs, MFA, and the Public Health Agency of Sweden.

In case your studies or your work are affected by this recommendation, please contact your programme representative, Head of department or manager to find a solution, so that work and studies can be continued in the best possible way.

Mid Sweden University stays in contact with students and staff members who have recently left, or are leaving, affected regions for work or studies at Mid Sweden University. In case you have questions, please turn to internationaloffice@miun.se if you are a student and to your immediate manager if you are a staff member.

What does the university do?

The university is closely monitoring the development of the coronavirus outbreak and acts in accordance with the recommendations issued by the responsible authorities, the Swedish Ministry for Foreign Affairs, MFA, and the Public Health Agency of Sweden. These agencies update their information regularly, and it is therefore vital that employees and students also monitor their websites for the latest information.

What do I have to consider as an employee or student?

On 10 March, the Public Health Agency updated the risk level of spread within the society to a level 5 out of 5. the highest level. They say that there are numerous signs of the spread of the coronavirus within the society in the Stockholm and the Västra Götaland regions. At present, the Agency sees no general spread of the disease in the rest of the country, but the level of risk has been raised to "very high risk of spread in Sweden". According to the Communicable Diseases Act, each citizen must be careful not to spread infectuous diseases.

The updated recommendation means that it is important for any individual who has symptoms, even if they are mild, to limit social contacts with other persons so as not to infect others. This applies on both professional and private levels.  

All employees and students should follow these recommendations.

If you have planned conference:

Your immediate superior will decide whether or not the conference will take place. 

If you have a planned business trip or visit (national/international):

Mid Sweden University recommends that you follow the recommendations issued by the Swedish Ministry for Foreign Affairs, MFA, and the Public Health Agency of Sweden, information from the university you are visiting or the event staff, as well as information from the airline, in the case of travel abroad.

In case you are wondering whether or not to go on a business trip, in Sweden or abroad, ask yourself: Is the visit necessary? Is it possible to conduct the meeting in some other way, or later on? And if you do decide to go, make sure to book your business trip via the travel agency and submit information to the Sweden Abroad Svensklistan list. 

Please also be aware of the fact that if you go abroad to a a region or country that is not considered a risk area when you go, it may be one of the regions that demand a voluntary quarantine when you come back.

Here, you will find the latest information and recommendations: