Do you know how to manage your email?
New guides are now available to help you manage information in email correctly and consciously. All employees need to know how to assess what should be preserved, discarded or culled and how the information should be taken care of.
Email is a natural part of the working day, but it is not always obvious how the information should be managed. Which emails are public records? What needs to be preserved? What may be discarded, and what can be culled when it is no longer needed?
A new guide collection is now available, providing both fundamental knowledge about the requirements and practical support for managing your email in Outlook.
As an employee, you are responsible for ensuring that the information in your email is managed correctly. Among other things, you need to be able to assess whether an email is a public record and determine whether the information should be preserved, discarded or culled. It is therefore important that all employees go through the guides and familiarise themselves with the requirements.
The guides also provide practical tools to help you create structure and gradually work through your email. You will learn, among other things, how to use folders, rules, retention policies and searches in Outlook to make ongoing email management easier and to work through older email step by step.
Go through Email in Outlook: Guidance on Email Management to make sure you have the knowledge and tools you need to manage your email correctly and consciously.
The guide collection is available in both Swedish and English.
If you have questions about how information in email should be managed, contact the archivist at arkiv@miun.se