Calculate contract value

The contract value determines the choice of procurement procedure

How to Calculate Cost Value

• Calculate the entire duration of the contract. You may not spread out your purchases over time in order to fall below a crucial monetary limit.
• If it is a single purchase - expect a contract term of 1 year.
• In case of a longer or recurring need - expect a contract term of 4 years.
• Any options and renewal clauses contained in the contract shall be included, as if they were to be exercised.
• The University's overall need for the product or service must be taken into account.
• Prefer a higher cost value than one that is too low.
• VAT shall not be taken into account.
• Where a procurement involves both goods and services, both elements shall be taken into account. When purchasing, for example, a system, costs for training and implementation should also be included in the contract value. It is always the total value that determines.
• Even if you make purchases from multiple suppliers, the contract value is calculated by category of goods and/or services. Interpret broadly and count to the same category if it sounds the same.

How do I calculate the cost value based on the University's overall needs? 

It can be difficult for an individual department or department to get an overview of the university's total needs. Nevertheless, we must take into account the possible needs of others for the purchase of the goods or services. 

The following applies: 

• Each department/institution must be sufficiently forward-looking to be able to see when its own activities exceed a threshold. 
• If it can be assumed that several departments/institutions need the same product - contact the procurer to make an overall calculation for the entire university. 
• In case of uncertainty about the calculation of the amount, or if the amount is close to a limit - assume that the amount will be above the limit. 

It is not allowed to: 

• divide a procurement to come below an amount limit, as it is the University's collective purchasing needs of a certain category of goods or services that govern.  
• enter into agreements with several different suppliers for the same category of products in order to bring one or more of those agreements below a threshold.

Amount limits

After you have calculated the contract value, it is time to decide which procurement procedure to use. The options you have to choose from are: direct procurement, simplified procurement and open procurement. 

Direct procurement

When what you are about to buy costs a maximum of SEK 700,000, you must make a direct procurement. For amounts above SEK 100,000, the Procurement function advertises direct procurement. 

Advertised procurement

When what you are about to buy costs between SEK 700,000 and SEK 1,546,202, the Procurement function makes an advertised procurement. 

Open procurement 

When what you are about to buy exceeds SEK 1,546,202, the Procurement function makes an open procurement.