Guidance on the use of Mentimeter

Mentimeter is a presentation tool and response system. As a lecturer, you can ask questions to your audience and let them answer anonymously with their portable devices. While the audience responds, you can view a summary of the answers that are updated in real time.

Mentimeter is a cloud service that Miun has not signed an agreement with and stores information on its own servers at Mentimeter AB. This means that you need to be careful about how you use the service.

Always use your Miun address when registering an account in the service, but never use the same password that you have for your Miun account. The same goes for all cloud services.

Inform audiences about their rights

Before you start asking questions, you should inform your audience about their rights. It is important for them to be able to make an informed decision on whether or not to respond. Questions should avoid information that may be sensitive. When you're done with the questions, close the survey and save the answers.

• It is voluntary to answer the questions.
• Mentimeter AB saves their network address for two weeks.
• They never have to give their email address to Mentimeter.

Also inform them about how they protect their privacy:

They should avoid providing answers that can identify them or any other person.
They shall never disclose any information relating to race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, a person’s sexual life or sexual orientation, genetic or biometric data.

Avoid sensitive issues

Since Mentimeter could at least in theory track an answer to a respondent, it is important that you avoid sensitive personal data in your questions and that you avoid questions that encourage you to answer with sensitive personal data.

Sensitive personal data is data that can be linked to a living individual and which relates to:

• ethnic origin
• political views
• religious or philosophical beliefs
• membership of a trade union
• health
• a person’s sexual life or sexual orientation
• genetic data; or
• biometric data used to unambiguously identify a person

Also, be careful with free text responses because you can't control what your audience responds, and it’s pretty easy to accidentally answer with something that’s identifying.

During the lecture, keep an eye on the answers so that no one happens to provide identifying or sensitive information.

Close the survey and save the answers

Once the questions are answered, turn off the option to provide more answers, and you should save the results of the survey on any of Miun’s recommended storage solutions as it is conceivable that it could be considered a public document.