What information should you handle?

Text without personal data, confidentiality or security protection

A text without personal data, confidentiality or security protection. Even information with more harmless personal data, such data is either publicly available or not of a particularly private nature. eg name, position, contact information (phone number, email) for the job and similar work-related information.
 
K-value: 0-1
 

The following storage areas are approved


Mid Sweden University's internal workspaces

Cloud-based services at Microsoft, ex. OneDrive, SharePoint and Teams

E-mail transmission (Outlook, located in the cloud)

Information that contains sensitive or extra personal data worthy of protection

Sensitive personal data refers to data on:

  • ethnic origin
  • political opinions
  • religious or philosophical belief
  • membership in a trade union
  • health
  • a person's sexual life or sexual orientation
  • genetic data
  • biometric data

Sensitive personal data should generally not be processed at all, unless an exception can be found.

By extra personal data worthy of protection is meant data of a personal nature or that are close to private life, examples can be information about income or debts, grades, social security numbers, valuing information or the like.

Here is more information about handling personal data

Keep in mind!

Processing of data that includes crime or criminal suspicion has its own rules and should not be performed without appropriate protective measures.
 
K-value: 2-3

 

The following storage areas are approved

Mid Sweden University's internal workspaces

Mid Sweden University vault (the vault)
 
Information can be sent by e-mail if the encryption option is used, otherwise no.
If you use an e-mail client (a program on your computer to handle your e-mail, eg Outlook), just type #encrypt in the subject line to use the encryption function. If you use e-mail online, use the encryption function in the menu of the message you are sending.


 

Information that may be classified

Confidentiality decisions shall be based on an assessment of the circumstances of the individual case. Here is a list of the areas that can more typically be covered by secrecy in our business. All information that can be included under these headings does not have to be confidential. In case of doubt, a lawyer should be consulted.

 

  • Information about an individual's personal circumstances, Chapter 21 OSL
  • Health and sexual life, Chapter 21, Section 1 OSL
  • Persecuted persons, Chapter 21, Section 3 OSL
  • Protected population registration, Chapter 21, Section 3a
  • Processing in violation of the data protection regulation, Chapter 21, Section 7
  • Research collaboration, Chapter 24, Section 5 OSL
  • Commissioned activities, Chapter 31, Section 12 OSL
  • Statistical secrecy, Chapter 24 Section 8 OSL
  • Confidentiality in educational activities, Chapter 23, Sections 5 and 6 of the OSL
  • Basis for knowledge tests / examinations, Chapter 17, Section 4
  • Personnel administrative activities, ch. 39
  • Procurement secrecy, Chapter 19 3 6 2 paragraph OSL
  • Individual business relationship with authority, Chapter 31, Section 16 OSL


K-value: 2-3

The following storage areas are approved

Mid Sweden University's internal workspaces

Mid Sweden University vault (the vault)
 
Information can be sent by e-mail if the encryption option is used, otherwise no.
If you use an e-mail client (a program on your computer to handle your e-mail, eg Outlook), just type #encrypt in the subject line to use the encryption function. If you use e-mail online, use the encryption function in the menu of the message you are sending.
 

 

Information covered by security protection

Information covered by security protection (espionage, national security secrecy, terrorism).
 
This type of information may not be stored on Mid Sweden University's computers, networks and external services. If there is a need to handle this type of information, a special investigation must be made, contact the information security coordinator in the infrastructure department (INFRA).