Procurement
Are you going to make a procurement or a purchase and need support and help regarding what applies? Then you've come to the right place. Here you will find everything you need to know about procurement and purchasing procedures and rules - such as always involving and collaborating with our procurers.
Why do I need to procure?
The simple answer to that question is that we as a state authority are obliged to comply with the law. All purchases and procurements that we make at the university are governed by the Public Procurement Act (LOU 2016:1145). The concept of procurement encompasses all purchases of goods, services and contracts - regardless of the amount - throughout the university.
By following the procurement rules, you contribute to:
- to ensure that all procurement and purchases are conducted commercially with competitive tendering and in accordance with the Public Procurement Act.
- reducing the number of suppliers, increasing cost awareness and strengthening the university's influence and control over the procurement and purchasing process.
- to reduce the university's costs for goods and services, while maintaining high quality
Be out in good time!
Keep in mind that an advertised or open procurement takes time. There is a legal requirement for at least 30 days of advertising. It can also be time-consuming to prepare the tender specifications and to write the procurement document.
It is estimated that it will take between three and eight months from the time the Procurement Function receives the procurement assignment until the procurement is completed. In some complex procurements, the time required may be even longer.
How public procurement works - information from The National Agency for Public Procurement
Every year, public purchases are made for over SEK 700 billion. These are our common resources and with them comes a great responsibility. Therefore, public entities are obliged to comply with procurement laws when making purchases.
Purchasing should contribute to fair competition in the market and sustainable social development. When public services need a good or service that may be missing, need repair or an expired contract. Then it's time to make a purchase by means of a procurement procedure.
The needs determine what the procurement should look like. The contracting organisation therefore formulates requirements for the product or service based, for example, on risk and needs analyses. They can also bounce off the market for innovative solutions to needs. Once the procurement documents are ready, the procurement is advertised and can be disseminated to potential suppliers.